How to Respond to Job Rejection Emails with Grace and Resilience (Example Included)


You’ve been waiting…anticipating…and then there it is! A rejection email from the job you spent hours applying for. Receiving a job rejection email can be disappointing and disheartening, but it’s important to respond professionally and maintain a positive attitude. Here’s how to react when you get that dreaded rejection email: 

  1. Take a Moment: Give yourself some time to process the news and your emotions. It’s natural to feel disappointed, but try not to dwell on it for too long.
  2. Respond Promptly: Respond to the rejection email in a timely manner, preferably within 24 to 48 hours. This shows professionalism and respect for the company’s time.
  3. Express Gratitude: Begin your response by expressing your gratitude for the opportunity to interview and be considered for the position. Thank the hiring manager or recruiter for their time and consideration.
  4. Maintain Positivity: Keep your response positive and gracious. Avoid showing frustration or disappointment in your email. A professional tone will leave a good impression, and you never know when your paths might cross again.
  5. Seek Feedback (Optional): If you’re comfortable, you can politely ask for feedback on your interview performance or application. This shows your willingness to improve and your commitment to learning from the experience.
  6. Express Continued Interest: Mention that you remain interested in the company and its future opportunities. This leaves the door open for potential consideration for other roles.
  7. Keep It Concise: Keep your email short and to the point. A brief, well-written response is more likely to be appreciated.
  8. Example Response: Here’s an example of how you could structure your response:

Subject: Re: [Job Title] Application – Thank You 

Dear [Hiring Manager’s Name], 

Thank you for taking the time to consider my application for the [Job Title] position at [Company Name]. I appreciate the opportunity to interview with your team and learn more about the organization. 

While I’m naturally disappointed to hear that I wasn’t selected for this particular role, I’m grateful for the chance to engage in the interview process. I truly enjoyed our conversation and am impressed by [Company Name]’s innovative approach to [mention something specific you liked about the company/interview]. 

If possible, I would greatly appreciate any feedback you might have about my interview or application. Constructive insights would be valuable as I continue to grow and refine my skills. 

I remain interested in [Company Name] and its mission, and I hope our paths may cross again in the future. Thank you once again for the opportunity, and I wish [Company Name] continued success. 

Best regards, [Your Name] 

  1. Move Forward: After sending your response, take the opportunity to reflect on the experience and what you’ve learned from it. Continue your job search with a positive attitude, knowing that rejection is a natural part of the process and that the right opportunity is still out there for you.

Remember, how you handle rejection reflects your professionalism and resilience, which can leave a lasting impression on potential employers. 

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